Data Protection is a priority issue for Masuku Filtration Limited (“Masuku”). Therefore, we want to inform you in accordance with the applicable data protections provisions about the personal data used when you visit our website and the rights you have as a data protection subject.
- Name and Address of The Controller
- How We Collect Your Personal Data
- Legal Basis for Usage of Personal Data
- Disclosure of Your Information
- International Transfers
- Subscription to Our Newsletters
- Online Services – Links to Third Party Sites, Services and Content
- Period for Which Personal Data Are Stored
- Rights of The Data Subject
- Existence of Automated Decision-Making, Profiling
- to your use of any of our services where we are performing a data controller function;
- where you apply to us for a job or work placement;
- to your supply of services to us where this involves any personal data; and/or
- to any personal information collected from third parties where we are the controller of such information.
From time to time, there may be more than one data controller of your information within our group where you have engaged different parts of our broader organisation to provide different or jointly delivered services.
- NAME AND ADDRESS OF THE CONTROLLER
- HOW WE COLLECT YOUR PERSONAL DATA
Where you use our services, we will collect personal data directly from you that you voluntarily provide to us, including when you communicate with us via email or other channels; when you sign up for or request that we send you newsletters, alerts, or other materials; when you sign up for a webinar or event; and when you respond to our communications or requests for information.
The information you provide may include current and historical personal data including your name, contact details, title, identification, employment, positions held and enquiry/complaint details and information about the organisation with which you are affiliated. We may also collect personal data about your other dealings with us and our clients, including any contact we have with you in person, by telephone, email or online.
When you use our online services, we collect a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.
We may also collect personal data from third parties such as your employing organisation, regulatory authorities, recruitment agencies, credit reporting agencies, information or service providers, publicly available records, and the third parties described in the section 5 (DISCLOSURE OF YOUR INFORMATION).
We may collect information from other sources, such as social media platforms that share information about how you interact with our social media content, and any information gathered through these channels will be governed by the privacy settings, policies, and/or procedures of the applicable social media platform, which we strongly encourage you to review.
We will handle any unsolicited information in accordance with the Data Privacy Laws, including destroying or de-identifying such information where we are required to do so.
- LEGAL BASIS FOR USAGE OF PERSONAL DATA
Where we intend to use your personal data, we rely on the following legal grounds:
Performance of a contract: We may need to collect and use your personal data to enter into a contract with you or to perform a contract that you have with us and where we respond to your requests and provide you with services in accordance with our terms and conditions or other applicable terms of business agreed with you or with your employing organisation.
Legitimate interests: Where we consider use of your information as being (a) non-detrimental to you, (b) within your reasonable expectations, and (c) necessary for our own, or a third party’s legitimate purpose, we may use your personal data, which may include:
- for our own direct marketing or continued communication;
- the prevention of fraud;
- our own internal administrative purposes;
- personalisation of the service(s) we provide to you;
- ensuring network and information security, including preventing unauthorised access to electronic communications networks and stopping damage to computer and electronic communication systems; and/or
- reporting possible criminal acts or threats to public security to a competent authority.
Compliance with a legal obligation: We may be required to process your information due to legal requirements, including employment laws, tax laws and other regulatory provisions applicable to Masuku.
Consent: You may be asked to provide your consent in connection with certain services that we offer, for example subscribing to our newsletter, or in respect of any processing of your personal data for our marketing purposes where you or your employing organisation is not a client of Masuku. Where we are reliant upon your consent, you may withdraw this at any time by contacting us using the contact details above, however, please note that we will no longer be able to provide you with the products or services that rely on having your consent.
We may not be able to do some or all of these things without your personal data.
If at any time we intend to change the purpose for which we hold your personal data, for example to offer you with a complimentary service that we may provide in the future, we will give you prior information of that new purpose, so you are aware of this.
- DISCLOSURE OF YOUR INFORMATION
We may, in providing our services and operating our business, allow access to your personal data to the different entities within Masuku’s group for our internal administrative purposes such as billing, promoting our events and services, and providing you or your organisation with services, provided in all instances that such processing is consistent with section 4 (LEGAL BASIS FOR USAGE OF PERSONAL DATA) above and applicable law.
We may exchange your personal data with third-party service providers contracted to Masuku where any of the following apply:
- You have consented to us sharing your personal data in this way.
- We deem it reasonably necessary to provide you with the services that you have required at any particular time.
- Such sharing is provided for under contract, including our terms and conditions for any particular service that we may provide to you.
- Such sharing is to law enforcement bodies or other government authority.
- We need to enforce or apply our terms and conditions to which you have agreed (or other terms that have been agreed to apply to our relationship with you or your employing organisation).
- It is necessary to protect the rights and interests, property, or safety of Masuku, our clients or others.
- It is relevant in the circumstances to disclose the information to parties with whom we have co-promotional arrangements (such as jointly sponsored events, external venues, or caterers).
- Our agents or contractors who assist us in providing our services require such information, for example in fulfilling requests for information, receiving and sending communications, updating marketing lists, analysing data, providing support services or in other tasks from time to time. Our agents and contractors will only use your information to the extent necessary to perform their functions.
- We use third party service providers to provide services that involve data processing, for example archival, web-hosting, analytics providers in connection with the operation of our online services, event hosting, information technology providers, auditing, reference checking, professional advisory (including legal, accounting, financial and business consulting), mailing vendor, delivery, technology, website, research, banking, payment, client contact, data processing, insurance, forensic, litigation support, marketing and security services. Our service providers include Google Analytics, Facebook, Shopify, MailChimp.
- All, or most, of the assets of Masuku or any single business unit within Masuku are merged with or acquired by a third party, or we expand or re-organise our business, in which case your personal data may form part of the transferred or merged assets.
- We are under a legal, regulatory or professional obligation to do so (for example, in order to comply with a Court Order).
Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on Masuku’s behalf. When such third parties no longer need your personal data to fulfil this service, they will dispose of such details in line with Masuku’s procedures unless they are themselves under a legal obligation to retain information (provided that this will be in accordance with applicable data privacy laws). If we wish to pass your sensitive personal data onto a third party, we will only do so once we have obtained your consent unless we are legally required to do otherwise.
We also provide anonymous statistical information about users of our websites and related usage information to reputable third parties, including analytics and search engine providers. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.
We may share information that does not reasonably identify you or your organisation as permitted by applicable law.
- INTERNATIONAL TRANSFERS
Where you are submitting personal data from within the European Economic Area (“EEA”), such information may be transferred to countries outside the EEA to Canada and the United States of America. By way of example, this may happen if one or more of our third-party service providers with whom we share personal data in accordance with section 5 (DISCLOSURE OF YOUR INFORMATION) are located, or have their servers located, outside your country or the country from which the data were provided.
If we transfer your information outside the EEA in this way, we will take steps to ensure that your privacy rights continue to be protected by entering in to appropriate data transfer agreements including the Standard Contractual Clauses.
Cookies may contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited Internet sites to identify the internet browser used.
The data subject may, at any time, prevent the setting of cookies through our website by setting the browser preferences accordingly, and may thus permanently avoid the setting of cookies. Furthermore, cookies already set may be deleted at any time in the browser preferences or by other software programs. If the user deactivates cookies in his internet browser, not all functions of our website may be entirely usable.
Which cookies we use
On this website we use Google Analytics (with the anonymiser function). Google Analytics is a web analytics service. Web analytics is the collection, gathering, and analysis of data about the behaviour of visitors to websites. A web analysis service collects, inter alia, data about the website from which a person has come (the so-called referrer), which sub-pages were visited, or how often and for what duration a sub-page was viewed. Web analytics are mainly used for the optimization of a website and in order to carry out a cost-benefit analysis of Internet advertising.
The operator of the Google Analytics component is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, United States.
For the web analytics through Google Analytics the controller uses the application "_gat. _anonymizeIp". The IP address of the Internet connection of the data subject is abridged by Google and anonymized when accessing our websites from a Member State of the European Union or another Contracting State to the Agreement on the European Economic Area.
The purpose of the Google Analytics component is to analyse the traffic on our website. Google uses the collected data and information, inter alia, to evaluate the use of our website and to provide online reports, which show the activities on our websites, and to provide other services concerning the use of our Internet site for us.
Google Analytics places a cookie on the information technology system of the data subject. The definition of cookies is explained above. With the setting of the cookie, Google is enabled to analyse the use of our website. With each visit your Internet browser will automatically submit data through the Google Analytics component for the purpose of online advertising and the settlement of commissions to Google and Google gains knowledge of personal information, such as the IP address of the data subject, which serves Google, inter alia, to understand the origin of visitors and clicks, and subsequently create commission settlements.
The cookie is used to store personal information, such as the access time, the location from which the access was made, and the frequency of visits of our website by the data subject. With each visit to our Internet site, such personal data, including the IP address of the Internet access used by the data subject, will be transmitted to Google in the United States of America. These personal data are stored by Google in the United States of America. Google may pass these personal data collected through the technical procedure to third parties.
The data subject may, as stated above, prevent the setting of cookies through our website at any time by setting the browser preferences accordingly and thus permanently avoid the setting of cookies. Such an adjustment to the Internet browser used would also prevent Google Analytics from setting a cookie on the information technology system of the data subject. In addition, cookies already in use by Google Analytics may be deleted at any time via a web browser or other software programs.
If the information technology system of the data subject is later deleted, formatted, or newly installed the data subject must reinstall the browser add-ons to disable Google Analytics. If the browser add-on was uninstalled by the data subject or any other person who is attributable to their sphere of competence, or is disabled, the reinstallation or reactivation of the browser add-ons may be initiated.
Further information and the applicable data protection provisions of Google may be retrieved at https://www.google.com/intl/en/policies/privacy/ and at http://www.google.com/analytics/terms/us.html. Google Analytics is further explained at https://www.google.com/analytics/.
- SUBSCRIPTION TO OUR NEWSLETTERS
On our website users may subscribe to our newsletter. The input mask shows what personal data are transmitted.
In the newsletter Masuku informs its customers and business partners regularly about enterprise news and offers. A confirmation e-mail will be sent to the e-mail address entered by a data subject asking him/her to conform the e-mail address.
The registration for the newsletter includes the storage of the IP address of the computer system assigned by the Internet service provider (ISP) and used by the data subject at the time of the registration, as well as the date and time of the registration. The collection of this data is necessary in order to retrace a possible misuse of an e-mail address of a data subject, and it therefore serves the aim of the legal protection of the controller.
The personal data collected as part of a registration for the newsletter will only be used to send our newsletter. In addition, subscribers to the newsletter may be informed by e-mail in the event of modifications to the newsletter offer or of a change in technical circumstances. These data collected in the context of the newsletter subscription will not be transferred to third parties. The subscription to our newsletter may be terminated by the data subject at any time, by clicking the respective link contained in each newsletter, unsubscribing at our website or communicating the revocation of the consent in a different was using the contact data given above.
The newsletter of Masuku contains so-called tracking pixels. A tracking pixel is a miniature graphic embedded in such e-mails, which are sent in HTML format to enable log file recording and analysis. This allows a statistical analysis of the success or failure of online marketing campaigns, optimise the newsletter and adjust it in order to meet the readers’ interests. Based on the embedded tracking pixel, Masuku may see if and when an e-mail was opened by a data subject, and which links in the e-mail were clicked by data subjects. These personal data will not be passed on to third parties. Data subjects are at any time entitled to object this use of the data.
- ONLINE SERVICES – LINKS TO THIRD PARTY SITES, SERVICES AND CONTENT
In addition to our online services, which we control directly, we also use and provide links to websites which are controlled by third parties, which may include:
- Twitter, LinkedIn and YouTube, where we have certain Masuku accounts and profiles.
- Facebook ans Instagram where we have a social page.
If you use or follow a link to any of these third-party websites, please be aware that these websites have their own privacy policies and that we cannot accept any responsibility for their use of information about you.
We engage third parties that support the operation of our online services, such as analytics providers. These third parties may use technologies to track your online activities over time and across different websites and online platforms. Please see section 7 (COOKIES POLICY) above for more information.
- PERIOD FOR WHICH PERSONAL DATA ARE STORED
The data controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage and in line with Data Privacy Laws.
If the storage purpose is fulfilled, or if the controller is not permitted under Data Privacy Laws to retain your personal data, it shall be erased in accordance with our internal data retention policy or legal and regulatory obligations.
Newsletter data are deleted once the user unsubscribes. Data sent in connection with requests send to us via our website are deleted once the purpose of the communication is fulfilled.
We take steps to hold information securely in electronic or physical form.
Our information security policy is supported by a variety of processes and procedures, and we store information in access-controlled premises or electronic databases requiring logins and passwords. All employees, officers, or contractors of Masuku and third-party providers with access to confidential information are subject to access controls and confidentiality obligations, and we require our third-party data storage providers to comply with appropriate information security industry standards.
Whilst we continually strive to ensure that our systems and controls are updated to reflect technological changes, the transmission of information via the internet is not completely secure, and as such we cannot guarantee the security of your data transmitted to our online services which is at your own risk.
If you communicate with us using non-secure web platforms, you assume the risks that such communications between us are intercepted, not received, delayed, corrupted or are received by persons other than the intended recipient.
Once we have received your information, we will take reasonable steps to use procedures and security features to try to prevent unauthorised access, modification or disclosure.
You can help us to keep your information secure by ensuring that any username or password in relation to our online services is kept strictly personal to you and not made available to any other person. You should stop using your username and password and notify us immediately if you suspect that someone else may be using your user details or password.
- RIGHTS OF THE DATA SUBJECT
Under Data Privacy Laws, we have a duty of care to ensure that your personal data is accurate and up to date. Therefore, please contact us to update or correct your information if this changes or if you believe that any information that we have collected about you is inaccurate at firstname.lastname@example.org.
You can request:
- access to the personal data we hold about you;
- corrections or updates to your details;
- the erasure of your personal data;
- the portability of personal data that you have provided to us in a structured, commonly used and machine-readable format.
You also have the right to object to, or request the restriction of, our use of your personal data.
If you would like to exercise any of the rights set out in this section, please contact us using the details set out in section 2 (NAME AND ADDRESS OF THE CONTROLLER). We may refuse to provide access where we have legitimate reasons for doing so under applicable Data Privacy Laws, and in exceptional circumstances may charge a fee for access if the relevant legislation allows us to do so, in which case we will provide reasons for our decision.
You may submit a complaint to the Information Commissioners Office, details of which can be found at https://ico.org.uk/global/contact-us.
If you make a privacy complaint, we will respond to let you know how your complaint will be handled. We may ask you for further details, consult with other parties and keep records regarding your complaint.
- EXISTENCE OF AUTOMATED DECISION-MAKING, PROFILING
We do not use your data for profiling purposes or automatic decision-making.
Date of last update: March 30th, 2021